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Portal Solution Makes Microsoft Virtual Team Viable Published: April 2004 Solution Overview Situation ● Reorganization created a virtual team in which members had to bridge differences in time zones, language, culture, and methods of operation. Solution ● The Microsoft Business Framework team chose to use Microsoft IT's hosted collaboration solution to create a portal that organized new Windows SharePoint Services team sites. Benefits ● ● ● ● ● Enhanced user experience Preservation of relevant content Overall hardware cost savings Reduced portal headcount by half Better search results Situation ● Reorganization created a virtual team that spanned many locations creating many issues ● ● Different information architecture, networks and portals Bridging differences in time zones, language, culture, and methods of operation Solution ● Created a portal that organized new Windows SharePoint Services team sites which provided: ● ● ● ● ● Consistent collaboration platform Scoped search Easy portal creation Minimal IT staffing and hardware costs Centralized support Benefits ● ● ● ● ● Enhanced user experience Preservation of relevant content Overall hardware cost savings Reduced portal headcount by half Better search results Products and Technology ● ● ● ● ● Microsoft Windows SharePoint Services (for team sites) Microsoft Office SharePoint Portal Server 2003 (for portals) Microsoft Windows Server 2003 with Internet Information Services 6.0 Microsoft SQL Server 2000 Microsoft Internet Explorer 6.0 Service Architecture Shared Services Farm Central Portal Portal Farm Team Site Farm A ss oc ia ti on Personal Sites Division Portal Group Portal Group Portal Team Sites Team Sites Group Portal Team Sites Server Architecture Shared Services Farm MSWeb front-end 1 MSWeb front-end 2 Search server 1 Search server 2 SQL Server (passive) SQL Server (active) Portal Farm Index server 1 Index/job server 2 Portal frontend 3 Portal frontend 4 SAN SAN SQL Server (active) Team site front-end 1 Team site front-end 2 SQL Server (active) Team Site Farm SQL Server SAN SAN (passive) Summary ● ● ● ● ● ● Portals are easy to create and customize with Web Parts Scoped search and presence information help to find people and information Common shared services include search, notification, audience, and profiling features Hosting provides managed capacity planning and lowers IT headcount Document collaboration includes version history, check in, and check out Hardware and support costs are lower with centralization For More Information ● Additional content on Microsoft IT deployments and best practices can be found on http://www. microsoft.com ● Microsoft TechNet http://www.microsoft.com/technet/ itshowcase ● Microsoft Case Study Resources http://www.microsoft.com/resources/casestudies This document is provided for informational purposes only. MICROSOFT MAKES NO WARRANTIES, EXPRESS OR IMPLIED, IN THIS DOCUMENT. © 2004 Microsoft Corporation. All rights reserved. This presentation is for informational purposes only. MICROSOFT MAKES NO WARRANTIES, EXPRESS OR IMPLIED, IN THIS SUMMARY. Microsoft, Microsoft Press, Visual Studio, Visual SourceSafe, Windows and Windows NT are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries. The names of actual companies and products mentioned herein may be the trademarks of their respective owners.