Planning for Enterprise Systems

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Planning for Enterprise Systems 

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desoribe euterprise systews phacraicry ۴ discuss (ovelerated GP upprouk 

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60 تج ومصاصبد صتصسدمصل جنوج" ‎sh‏ كم و وا سا ام اما ا ‎Odtopt proven syste‏ ‎Plows‏ موه سوه Rernjorer busturss processes Restructure prgasizatiod 

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Gpstews Orvebppwrut Like Cycle (S@LC) 

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Prvievt Ckuater ® wissivd oF proiert (wut yout) prviers) ® issues, barriers, or restraiag Porves that wap iohibit the project's sucess 

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۳۳ ۳ ۱۳۶ ۱ زا ۶۱ ‏اه و‎ systew " Gubsequedt rollouts ia vier oreo " dPPerecdt bustcess units or yeruraphic lovatioos " Opunnes to existiog syeteu ” Cokoweweuts " ew Poontivod aceus or woddes added to pore systew 

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(huepricticgy 9 mission objectives | ‏جك‎ processes MAPPING مسا از resources 

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processes forms & reports MAPPING data 5 | 2 =| elements ‏د د‎ — enterprise ahs WE System resources 

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icy bacry " ‏عض عمد اه نمی( لها اه موم‎ * Odvactayes? ® Aoteqroted cooPignratiog ocd testicngy 5 ۶ ‏راومه صو)‎ Por ‏تاه ماه بان‎ 5 ‏ا‎ ‎۰ ‏معاد سوق‎ ۰ ‏او ورن‎ 

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@kused " ‏هط لها ماو‎ ic proses * Op wodde, yevuraphy, or busicess ‏ام‎ ‎" Odvactayes! " Less disruptive to business * Owes we eosier to woo " Oisedvoctaypes ® Oser buy-in woos ® One testiog ced inteqraiva issues 

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ASAP Implementation 

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‎٩): Project Preparaiza‏ مه ‏وو ور امه جوا موی ۰ ‎Prepare the Project Okarter‏ " ‎" Oehice schedute, budget, ond resvurces ® Provide inital troisiccy Por project tes ‎۰ Oeics tevkoicd requirewects ‎" repur executive hickoPP weetiony ‎ 

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)۳۳ S: Bo Live und Gupport وه مه سور ۶ " Getty up support * OrnPvieg the wouruy oF the productiva ‏اد‎ " Oeusunay busiuess beurtits ج7جك دوساو مجم لوأجاوو 0 ۱ 

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described euterprise systewws phasic ۴ discussed ovetercted 065 ‏اوه‎ 

Planning for Enterprise Systems Objectives  describe enterprise systems planning  discuss Accelerated SAP approach What is implementation? Opportunity: Integrate disparate systems Provide real time information Adopt proven systems Enforce standards Reengineer business processes Restructure organization Working solution: Use of enterprise systems for managing information flows Critical Success Factors  commitment from top management  empowered teams with ability to make decisions  strong project management leadership  adaptable organization  defined business direction  best people = best results Systems Systems Development Development Life Life Cycle Cycle (SDLC) (SDLC) 1. Feasibility 6. Operations 2. Analysis 5. Implementation 3. Design 4. Coding Enterprise Enterprise System System Implementation Implementation Phases Phases 1. Initiation 6. Operations 2. Planning 5. Transition 3. Analysis & process design 4. Realization Project Charter  mission of project (main goals)  project objectives (measurable desired outcomes)  business drivers (environmental forces driving project)  issues, barriers, or restraining forces that may inhibit the project’s success  project measures (how organization knows when project is completed and/or making progress) Scoping the implementation: four types of projects  Initial implementations  no prior enterprise system  Subsequent rollouts in other areas  different business units or geographic locations  Upgrades to existing system  Enhancements  new functional areas or modules added to core system Blueprinting mission objectives processes MAPPING enterprise system resources Data-driven approach processes forms & reports MAPPING data elements enterprise system resources Big bang  Implementing all targeted functionality at same time  Advantages:  Integrated configuration and testing  Better opportunity for changing organizational structure  Disadvantages:  Extreme change  Complex project management Phased  Implementing targeted functionality in phases  By module, geography, or business unit  Advantages:  Less disruptive to business  Projects are easier to manage  Disadvantages  User buy-in wanes  More testing and integration issues Continuous Change Project Preparation Business Blueprint Final Preparation Realization Go Live & Support ASAP Implementation Accelerated SAP (ASAP)  An approach resulting in a quick, cost effective implementation of R/3  Minimizes the length of time between installation and production start up  Maximizes the utilization of SAP and customer resources  Incorporates a process oriented approach to training  Involves the user community  Results in a repeatable “model” that can be used with other implementations of R/3 implementation deliverables 1 2 3 5 4 Business Process Master List Project Plan Scope Enhancements . Authorizations System Performance Reports Interfaces Processes Org. structure Baseline Scope Procedures Test Cases Reports Interfaces Conversion Business Blueprint Test Plan Train . Mat . Go Live Plan 1 Phase 1: Project Preparation       Explain roles and procedures Prepare the Project Charter Define schedule, budget, and resources Provide initial training for project team Define technical requirements Prepare executive kickoff meeting 2 Phase 2: Business Blueprint  Assess customer requirements through the interviews, questionnaires, and models of the Business Blueprint  Provide training for project team  Install development system  Review the Business Blueprint 3 Phase 3: Realization  Customizing  Customize the "Baseline" system, which covers 100 % of the organizational structure and 60% of all daily business operations  Check that this Customizing realizes your business processes (first integration test)  Final Integration Test  Check other business processes which may be indirectly affected  Design, develop, and test interfaces, reports, and data conversions 4 Phase 4: Final Preparation      Planning for the going live data Training end users Testing: integration, volume, and stress Establishing an internal Help Desk Cutover to production environment 5 Phase 5: Go Live and Support  Start of production operation  Setting up support  Verifying the accuracy of the production system  Measuring business benefits  Optimizing performance Example of Project Duration PHASE Pct 1 Project Preparation 12% 2 Business Blueprint 15% 3 Realization 46% Baseline 12% Final Configuration 13% Integration Test 21% 4 Final Preparation 5 Go Live & Support Total 19% 8% 100% Summary  described enterprise systems planning  discussed Accelerated SAP approach