Project management and project cycle management
اسلاید 1: Project management and project cycle managementProject Cycle Management-----A short training course in project cycle management for subdivisions of MFAR in Sri Lanka MFAR, ICEIDA and UNU-FTP Icelandic International Development Agency (ICEIDA)IcelandUnited Nations University Fisheries Training Programme (UNU-FTP) IcelandMinistry of Fisheries and Aquatic Resources (DFAR) Sri Lanka
اسلاید 2: Content of the lectureWhat is a project?How does project management benefit you?Project cycle management (PCM)PCM toolsProject managers
اسلاید 3: Learning objectivesAfter this lecture participants will understand the basics of project management, know the role of project manager and principles of project cycle management
اسلاید 4: A projectWhat is a project Defined start and end, specific scope, cost and durationA temporary endeavor undertaken to create a unique product, service or resultA series of activities aimed at bringing about clearly specified objectives within a defined time period and with a defined budget (EU Aid delivery methods)
اسلاید 5: Benefits of project managementProject management was developed to save time by properly planning a project and considering all relevant factors which may affect its outcome The benefits have been proven - it saves time and money - and generates a more successful outcome …. if guidelines are followed
اسلاید 6: How does project management benefit you? You will have goal clarity and measurement Your resources will be coordinated Your risks will be identified and managed You will increase the possibilities of time savings You will increase the possibilities of cost savings You will increase the possibilities of achieving the agreed outcomeYou will increase the possibilities to deliver projects successfully
اسلاید 7: Improved quality Decision-making routes and processes are clearly defined Deadlines, costs and resources are controlled systematically All processes in the project management activity chain are coordinated to ensure they remain in harmony with one another The result will help you to get:more speed greater flexibility improved quality
اسلاید 8: What project management helps you to achievePlan tasks in projectAvoid dependencies problemsReduce risksTrack progress accurately Organize project process and timelineImprove stakeholder - staff communicationImprove management of stakeholders’ expectationsComplete within budget and on time
اسلاید 9: Project success factorsStakeholder involvementExecutive management supportClear statement of requirementsProper planningRealistic expectationsSmaller project milestonesCompetent staffOwnershipClear vision and objectivesHard working and focused staff
اسلاید 10: The triple constraintStakeholder RelationsQualityTimeCost
اسلاید 11: Project Cycle Management (PCM)PCM Is a methodology for the preparation, implementation and evaluation of projects based on the principles of the logical framework approachIt describes management activities and decision-making procedures used during the life cycle of a project (key tasks, roles and responsibilities, key documents and decision options)
اسلاید 12: Is useful in designing, implementing and monitoring a plan or a projectA clear concise visual presentation of all the key components of a plan and a basis for monitoringIt clarifies:How the project will workWhat it is going to achieveWhat factors relate to its successHow progress will be measuredProject cycle management (PCM)
اسلاید 13: ProgrammingImplementation Formulation EvaluationIdentification Financing decision Financing decision The project cycle
اسلاید 14: The three PCM principlesDecision making criteria defined at each phaseThe phases in the cycle are progressive Project identification part of structured feedback
اسلاید 15: PCM requires the active participation of key stakeholders and aims to promote local ownershipPCM incorporates key assessment criteria into each stage of the project cyclePCM requires the production of good quality key documents in each phase to support decision makingPCM is result based
اسلاید 16: PCM helps to ensure thatProjects are part of the country policy objectives Projects are relevant to the real problems of target groups / beneficiariesClearly identified stakeholders (primary target groups and final beneficiaries)Projects are feasible (objectives are realistic)Clearly defined coordination, management, financing arrangements, monitoring and evaluation Benefits generated by projects are likely to be sustainable
اسلاید 17: PCM toolsThe logical framework approachQuality assessment criteriaInstitutional capacity assessmentEconomic and financial analysisPromoting participatory approaches
اسلاید 18: Time managementDefining project activitiesActivity schedulingCreate and controlling the project activitiesAn inch of time cannot be bought for an inch of gold. - Chinese proverb
اسلاید 19: Theres an old joke when it comes to project management time: The first 90 percent of a project schedule takes 90 percent of the time. The last 10 percent takes the other 90 percent of the timeTime management grid
اسلاید 20: Managing the scope of the projectProject scope management constitutes the processes to ensure that the project includes all of the work required, and only the work required, to complete the project successfully.‘Project scope has several purposes:It defines what work is needed to complete the project objectivesIt determines what is included in the projectIt serves as a guide to determine what work is not needed to complete the project objectivesIt serves as a point of reference for what is not included in the project
اسلاید 21: Role of a project managerThe role of a project manager is affected by the one-shot nature of the projectThe role of a project manager is difficult when team members are still linked to their permanent work areasMembers may be assigned to several projects simultaneouslyManagers must rely on their communication skills and powers of persuasion
اسلاید 22: Project manager attributesLeader & managerFacilitator, coordinatorCommunicatorCredibility: Technical/ AdministrativeWork under pressureGoal-orientedInnovatorVersatilistKnowledgeable about the organizationPolitical sensitivityConflict: sense, confront, resolveCan deal with stress, chaos, ambiguityPlanning and follow-throughEthical dilemmas
اسلاید 23: Project manager attributesSpecialistGeneralistVersatilist X
اسلاید 24: Project manager dutiesReports to senior managementCommunicates with usersPlans and schedulesObtains and allocates resourcesControls risksManages peopleCoordinatesImplements quality assuranceControls the budgetDelivers results
اسلاید 25: Project teamsDiversity of knowledge neededCross-functionalSelf-directedOften ad-hoc or temporaryOften distributed (geographically)Start and end dates
اسلاید 26: Project personnel skillsTechnicalPoliticalProblem-oriented (vs. discipline-oriented)Goal-oriented Flexibility, adaptabilityHigh self-esteemcan handle failure, risk, uncertainty, unexpectedcan share blame and credit
اسلاید 27: Governmental projectsLegal constraints on government projects Laws, statutes, ordinances, directives, regulations, budgets, and policies Accountability to the public Accountable to legislative & judicial bodies, interest groups, the press and the publicUtilization of public resourcesObjective is not higher ROI, but public good
اسلاید 28: Project governanceRisk planningBalancing risk avoidance and risk acceptanceLife cycle managementFrom concept to replacementStrategic changeBalancing the solution and the ability to utilizeValue managementAdopting consistent processes, building in quality and adding value
اسلاید 29: Project management methodology scopeWhat is a methodologyThe way we do things around here !Communication, consistency, understanding, accountabilityProject management vs. other activitiesThis way project management uses the same approach for all situations
اسلاید 30: ReferencesBritish Standard 60971, 2000:2European Commission (2004). Project Cycle Management Guidelines. Downloaded 1st March from:http://ec.europa.eu/europeaid/qsm/documents/pcm_manual_2004_en.pdf
نقد و بررسی ها
هیچ نظری برای این پاورپوینت نوشته نشده است.